Each unit of the United States’ healthcare team has a unique function in preparation for protecting our citizens from the threat of Ebola and in the treatment of Ebola.  While SETMA will collaborate with the Jefferson, Orange, and Hardin County Health Departments and the Texas Department of Health and the Centers for Disease Control, SETMA will NOT be the place where a person who fears they have been exposed to Ebola, or worse, fears that they may have Ebola, should seek care. 

• If you think that you have been exposed to Ebola or that you have Ebola, you should isolate yourself from others and call the County or State Health Departments.  The telephone numbers of those agencies will appear below. 
• If you have been exposed to Ebola, or if you have traveled in West Africa in the past thirty days, you should isolate yourself in your home and call those agencies and get specific directions of where to go. 
• With every person, we want to accomplish two goals:  to give you the best care in the most appropriate setting possible and to prevent Ebola from spreading to others.  The first is a personal responsibility to oneself; the second is an ethical responsibility we all have to each other.

SETMA’s Preparation for Ebola

The following is an explanation of SETMA’s preparation if a person presents themselves to one of our six clinics after having:

• Traveled in West Africa in the past thirty days.
• Been exposed to someone who has or think they have Ebola.

SETMA will continue to work with the healthcare community to refine and to improve these plans.  Those refinements will be published.  While SETMA is participating in meetings, teleconferences and Centers for Disease Control Conferences about Ebola, SETMA is NOT the official source of information about Ebola and is not the primary source for diagnosis or treatment of Ebola.

Texas Presbyterian Hospital in Dallas is a very fine hospital which is part of a 13-hospital system.  They provide outstanding care and they use excellent technology to support their excellent care.  SETMA intends to learn from their experience and the first lesson is to identify anyone who presents themselves to our clinics and who has a high risk of having been exposed to or has a high risk of having Ebola.

SETMA’s Electronic Medical Record Response to the Ebola threat

This first template below was deployed in SETMA electronic medical record (EMR) earlier in October.  Outlined in Green are the questions which help us be sure that no one is overlooked.  In SETMA’s EMR these are “must answers.”  That means that when a nurse or healthcare provider accesses a medical record, they cannot proceed until one or more of these responses have been documented. 

Both questions written in red and outlined in green must be answered before the provider or nurse can continue with the patient visit.  SETMA is aware that it is unlikely that we will ever be confronted with a patient who has been to West Africa, or who has been exposed to someone with Ebola, but because of the petrochemical industry and the travel in Africa associated with their employs, the potential for that exposure is higher than in some areas of our country.   If the answer to both questions is no, then the provider and nurse continues with the healthcare visit.  If the answer to one or the other is “yes,” a list of instructions appears.  (see below)

There are other occasions which are compliant with healthcare privacy laws and HIPPA  when a patient’s chart must be accessed.  Because, these questions must be answered before anyone can proceed past this point, two options, outlined in green below, have been added in order to allow appropriate responses to be made.

If the answer to either question in red on the first template above is “yes,” the following template in bright yellow will appear.

These guidelines do not involve the treatment of Ebola€“positive patients, or even the testing of patients who are suspected of having Ebola exposure or infection. These measures are for the identification of patients who may have been exposed to and/or infected with Ebola, getting them to a proper site for treatment and/or isolation, without exposing others or putting suspects at increased danger of not getting the proper care.   Again, we see the two fold goal:  proper treatment and care of the individual and proper protection of the pubic from the spread of the disease.

Further SETMA Preparations in regard to Ebola exposure or risk

Training:  Each month, all of SETMA’s providers gather for a four-hour training session. Our next training will be October 21st.  One of the principal focuses of that training will be SETMA’s steps of action for Ebola safety.   We will also have training for unit clerks, nurses, and registration staff to make certain that there are no exceptions to the screening and surveillance of Ebola risk. 

Protection:  SETMA will also prepare by having the necessary Personal Protective Equipment (PPE) at each clinic.  This will not be the very elegant “hazmat” suits which have so dramatically been displayed on television.  It will include masks, eye protection, gloves, gowns and shoe protection for staff and patients involved in the incident.  (“Hasmat” -- a material flammable or poisonous or infectious that would be a danger to life or to the environment if released without precautions)

Protocols:  Once anyone is identified as having potential exposure, every effort will be made to prevent the escalation of the category of risk.  No blood or other biological specimen (sputum, urine, feces, vomitus, etc) will be collected.  The suspect will be isolated in a room with appropriate instructions and support.  Only one SETMA staff member will interact with the suspect until the proper steps have been taken to secure them.

Preparation is the best Protection

One of the principles of life is that “if you are prepared, the thing for which you prepared seldom occurs,” but if you are not prepared if invariable will.  The time will come when the Ebola crisis will subside and probably disappear.  Another principle is that you are not only responsible for you own health but you are ethically response not to become a hazard to the health other others.

Potential Benefits of the response to Ebola and Herd Immunity

Herd immunity occurs when 80-90% of a population has a theoretically protective level of antibodies, either from mounting an antibody response to an antigen in a vaccine or from suffering through a virus and recovering.  Only 30-40% of people get the Seasonal Flu vaccine - far short of herd immunity.  If everyone realized that as with Ebola, they have a personal healthcare responsibility to be protected and to take responsible actions but that they also have an ethical responsibility to their community and their nation, it may be possible to gradually increase the percentage of people who are immunized until we reach “herd immunity” standards.

It is SETMA’s hope that the fear of Ebola and the demand for vaccines for this dreaded disease will allow us to “spread the word” that Influenza A and B and Pertussis (Whooping Cough) and other infectious diseases kill hundreds of thousands of people throughout the world every year and that we  have excellent vaccines for these infectious diseases.  These vaccines are greatly underutilized with less than 35% of people in the United States taking a “flu shot” every year.  If 90% of Americans took their flu shot every year, the flu epidemic would be very mild, the number of deaths would decrease dramatically and the general health of the population would improve.